*PROMOTED PROJECT (No Activate Good Leadership on site; Opportunity led by nonprofit host's staff.)*
2017 GOTR Spring 5k Volunteer Needs and Descriptions
Please arrive to check in at the Volunteer Center at least 30mn prior to the time associated with your Position Description.
Family Festival Volunteer
Vendor /Sponsor Parking and Check In: Eight Volunteers are needed from 7:30 am-10:00am on race day, Saturday, April 29th. Two volunteers are needed at the DPAC VIP lot to check in vendors and direct traffic. Four volunteers will be located at the DPAC VIP parking lot to assist vendors from their cars with their materials to the Vendor Check In location at the Festival. Two volunteers are needed to welcome and check in Family Festival Vendors and Sponsors when they arrive at the event. These two volunteers will also assist vendors and sponsors and check in on them throughout the course of the event. Event contact: Six Volunteers are needed from 8:30 am-12:00pm on race day, Saturday, April 29th. Food prep volunteers will slice bagels, prepare fruit and set out any other food that is donated for the event. Once food is prepared, volunteers will keep the food area clean and restocked. Volunteers will help clean up and close down the area once the event is over and take remaining food to Food Pantry. Water Table Volunteers: Four Volunteers are needed from 8:30-12:00pm on race day, Saturday, April 29th. Volunteers will set up and stock the water table prior to the event. Volunteers will keep the table well stocked and then will help clean up and close up the table at the end of the event.
Event Greeters: Four Volunteers are needed from 8:00am-10:00am on race day, Saturday, April 29th. Two volunteers will be positioned at the ATC Parking Deck and will direct people through the Crowe and Strickland buildings to Diamond View Park. Two volunteers will be positioned on Blackwell Street and will direct people to registration or GOTR Team locations.
Volunteer/VIP Break Area Volunteers: Two Volunteers are needed from 7:30 am-12:00pm on race day, Saturday, April 29th. Volunteers will help set up and serve coffee and snacks for volunteers and vendors. They will also be responsible for cleaning up and closing down this area at the end of the event.
Merchandise Committee: 10 volunteers are needed from 7:00-noon to help sell GOTR merchandise. All Merchandise Committee members must attend training the week prior to the 5k to get familiar with the merchandise, learn how to use the Square Card reader, and prep the store for opening.
Happy Hair: Five to eight Happy Hair volunteers are needed from 8:00-11:00am on race day, Saturday, April 29th to set up the table and help spray paint the GOTR girls hair prior to the 5k event. Volunteers may also be asked to help with face painting and sticker tattoos. Volunteers will help to clean up and take down this table at the end of the event.
Other 5k Volunteers
Registration: Six volunteers each are needed for Packet Pick Up on 4/26 from 4:30-7:00pm at Fleet Feet Raleigh off Wade Ave, 4/27 from 4:30-7:00pm at Fleet Feet Carrboro, and 4/28 from 4:00-7:00pm at Fleet Feet Durham. 20 volunteers are need for on-site registration on race day, Saturday, April 29th from 7:00am-11:00am.
On race day, Volunteers will set up the registration table, check in and register participants, provide race t-shirts, and answer event questions. On-site registration begins at 7:45am and ends at 9:00am. Volunteers help break down and clean up the registration once the race begins.
Bike Marshals: Five volunteers are needed from 9:00-11:00 on race day, Saturday, April 29th. One bike marshal will lead the runners on the course, two will stay in the middle of the pack and two will bring up the rear, staying behind the last runner/walker on the course. The Bike Marshals must be familiar with the GOTR 5k race course. Bike Marshals will also need to have their cell phones with them on the course to alert the Race Course Lead and Incident Command Post Lead about any emergencies or needs that arise on the course.
Course/Foot Marshals: 40 Course Marshals are needed from 8:30-12:00pm on race day, Saturday, April 29th. Course Marshals will be assigned locations along the course and will be escorted to their spot prior to the race start at 10am. Course Marshals will be required to walk up to 1.5 miles out to their stations and 1.5 miles back to the Volunteer Check, so please come prepared wearing proper footwear and with water. The Course Marshals main responsibility is to ensure the safety of all the 5k participants and should also serve as encouraging cheer supporters to participants as they pass your area. Volunteers will help participants stay on the course, keep the course clean and alert the Police Department, Race Course Lead and Incident Command Post Lead about any emergencies or needs that arise along the course. Please make sure you have your cell phone available. Once the final runner/walker has passed your station, Course Marshals should clean up their area and may then return to the Volunteer Check In area. Please return any course materials to Volunteer Check In.
Water Station: 15-20 Water Station volunteers are needed from 8:30am-12:00pm on race day, Saturday, April 29th. Water Station volunteers are responsible for setting up the water station table, preparing cups and water, serving 5k participants and cheering them when they pass your area. Water station volunteers will need to continually keep the area clean while filling water cups. When the last runner/walker has passed the station, volunteers may begin breaking down and cleaning up the area, which will be pick up later by the 5k Race Course crew. The water station is located at the corner of Arnett and Hermitage Course. Volunteers will be required to walk up to 1.5 miles out to their stations and 1.5 miles back to the Volunteer Check, so please come prepared wearing proper footwear and with water. Please see race course map for location.
Water station volunteers need to check in with the Volunteer Check in station and then must be responsible for getting themselves to this location by 8:30am.
Cheer Station: Two groups of 5-10 volunteers are needed from 9am-12pm at two different locations: on the hill of Jackie Robinson (between Blackwell and the bridge crossing over 751) and at Enterprise Hill (near the access to the ATC).
Cheer station volunteers should come with posters, signs, cow bells, pompoms and any other gear necessary to encourage and cheer race participants along the course. Volunteers will be required to walk up to 1.5 miles out to their stations and 1.5 miles back to the Volunteer Check, so please come prepared wearing proper footwear and with water.
Running Buddies: Up to 25 Volunteer Running Buddies are paired with a GOTR participant and will run the 5K along with her, encouraging her to the finish line. Running Buddies must complete a free background check, provided by GOTR, and also register for the 5K. Running Buddies will check in at the GOTR Tent by 9am and are needed until 11:30. Finisher Fairies: 3-5 volunteers are needed from 9am-12pm to help encourage our last participants. Finisher fairies will stay at the end of all race participants, cheering the girls along the way. Finisher Fairies should come in their best tutus, fairy wings, magic wands, fairy dust and any other props necessary to magically escort our last participants across the GOTR finish line.
Start/Finish Line: 6-10 Start/Finish Line volunteers are necessary from 8:00am-12:00pm on race day, Saturday, April 29th. Volunteers will help set up the Start/Finish line by placing sponsor banners on bike racks barricades and setting up GOTR tear drop banners prior to race start. At 9:30, volunteers will begin assembling the waves at the Starting Line.
The 1st wave consists of Timed Runners, which begins at 10am. The 2nd wave consists of Timed Runners with baby strollers, beginning at 10:03. The 3rd wave consisted of GOTR participants and non-competitive runners, beginning at 10:05. Waves are marked by signs and rope.
After the race start, volunteers will help the Timing Company with any Finish line preparation. 10-15 volunteers will be responsible for ensuring the safety of all participants as they cross the finish line, by keeping spectators behind the bike rack barricades and off Blackwell Street. 4-5 volunteers will be responsible for awarding medals to community finishers for whom our race is their 1st 5k. These participants will be wearing plastic leis. All GOTR girls will receive medals from their coaches. Volunteers are not to give medals to GOTR girls.
Please guide all finishers to the path on Diamond View Park to the Family Festival. GOTR girls should be directed to their team sign posts.
When the last participant has crossed the finish line, volunteers will help to take down signs and banners, clean the area, and provide support to the Timing Company.
Rain or shine